Write an Invitation Letter for UK Visa

Visit Visa Invitation Letter

Invitation letter for a UK visa is required when a person is looking to sponsor someone to come to the UK. The purpose of the invitation letter is to allow the Home Office officials to consider a person looking to visit the UK and understand the nature of their visit to the UK.

Visiting the UK are a common visa routes and attracts the most in terms of visa refusal. It is important that the application and its sponsorship contains information related to the reasons for the travels to the UK. Simply having your statement endorsed is not sufficient to give its weight in contents.

The invitation letter is written to invite someone due to the particular event (graduation ceremony, wedding ceremony, annual day, exhibition, and others). In most cases, UK citizens write a letter to invite their family members to come to the United Kingdom.

However not all invite requires someone to attend a function or conduct an activity. A visit purpose is only required and this could mean, someone to visit the UK to see their friends, or to do some shopping. There are a number of permitted activities within the visit visa route. You need to check before a visit visa application is applied for, as the immigration rules does change.

Where the visa relates to visiting family, it is always a good practice for the family members to provide their confirmation through the invitation letter. The letter should explain the relationship and set out the details related to both the person coming to the UK and also the family members. The UK recognises that visiting family members are important, so applications are given due consideration when applied.

How to write a formal UK sponsorship letter?

The formal letter UK is sometimes called a sponsorship letter that can be written in a different format. There are some instructions to write a formal letter, such as

• Introductory to the purpose of the letter.

• Who you would be sponsoring and reasons for the sponsorship.

• Details of the person being sponsored.

• Include relevant information.

• Sign and date.

The invitation letter for visa is written by a person who is resident ion the UK and forms an agreement that the person being invited would leave the UK after their visit. Whilst your invitation letter is not a formal document, it provides weight as a sponsor to the visa application.

Invitation letter for the UK visit visa

The UK attracts over 4 million visitors each year. It is important to note that, an application submission is conducting in accordance with the guidelines.

ICS Legal has introduced template documentation, which simplifies the process when applying for the visa. The ICS Legal Invitation Letter template will allow sponsors to have the specific information required by the Entry Clearance Officers to avoid any clerical mistakes.

The document will cover:

· Guidance on how to prepare an invitation letter for a UK visa application.

· Template documents that can be used for the purposes of an application.

Writing an address on the UK invitation letter

When writing a sponsor letter for the UK visit visa application, you must include the applicant’s full address and their personal contact details. This is then confirmed using the visa application form by the official who is considering the application.

In terms of the sponsor, you should also provide details of your address and contact details, so the contents of your letter can be verified. Usually, given that most information’s are available digitally, an official from the Home Office will cross reference those at the date of the visa application.

You do not need to address the invitation letter other than the decision-making centre where the person is applying from. In most cases, the applications are transferred to other DMC to deal with the visa application.

For example, a person could be applying from the US but their visa decision is made by the UKVI in Sheffield.

How to format an invitation letter for the UK?

The letter does not need to be constructed in a particular way however it must contain valuable information for the Home Office officials to consider the visa application. The invitation letter is a paramount part of your visa application decision, so getting it right is very important.

It may impact future visa applications, as most applicants or sponsors, tend to give little weight until a visa application is refused. The Home Office uses your formal submission as a means to set out the reasons for the visit and once you move away from the submission, this can impact the visa application.

ICS Legal visit visa guidance packs provides a comprehensive explanation on how apply for a UK visit visa and the template required for the visa itself. The invitation letter should be addressed to the entry clearance officer and must be dated. The letter must further confirm the details of the reasons for the travels and the level of support being provided by the sponsor.

It is usually the author who would dictate the contents and its flow of the invitation letter. It must be signed and dated in ink. Where applications are now decided digitally, submissions should be always signed in ink, as this provides a weight to the application.

How does the invitation letter sample look like?

The sample letter includes notes and information required for the sponsor to complete. It ensures that the requirements of the immigration rules are being met and that information connected to the application are then considered.

Importantly, the letter is to explain the reasons for the visit to the UK and also the purpose of the visit, so the entry clearance officer is able to determine the nature of the visit and whether this person would remain longer than they have claimed in the visa form.

How to buy one of our application guidance

You can buy our application guidance or the invitation letter online without the need to register with us. Select the package, complete the payment and the pack would be sent to you within 24 hours. That simple. Find more information by clicking here.

Feel free to give us a call on 0207 237 3388 if you have any questions related to ICS Legal and our services.

Related FAQ's

We specialise in Immigration Law, Human Rights Law, British Nationality Law & European Law (post Brexit).

Our Lawyers provide honest, trusted legal advice and exceptional service to all our clients. In return, we would expect all our clients to treat our professionals with courtesy and respect.

ICS Legal provides our clients with initial advice, to program management and compliance services - bringing in value to what we deliver.

Our speciality lies in the field of Immigration, Nationality and EU Law, so it means we always are dealing with this side of the law. We are able to support you in making a correct decision, avoid delays on your case, save money and time, not forgetting the stress of any doubts with your application.

There are many routes available to come to the UK, extend or switch, some of them do not allow extension or even switching. Knowing what is right can be a difficult task and this is why we are here. Simple task of not using the prescribed forms can mean your application is invalid, which means if you have no valid stay, you would have to return back and there is no appeal rights.

Our initial consultations are a chargeable service. We initially discuss the requirements of the application to ensure you meet the requirements and have the documentation required at hand for the submission. It gives you an opportunity to meet us and ask questions.

Each case will be checked thoroughly, everything will be cross referenced so guidelines are met and we will also add our legal document which would outline the Immigration Rules and how the client has satisfied the rules. We use documents that are used by Home Office case workers, so we know exactly what they would look for in your case.

The most important fact is that law constantly changes, policy guidelines and requirements are always changing, so it is best that you always use specialised services to support you. We never compromise our services, our fees remain very competitive but our expertise is at the very highest standard.

We are regulated by the Immigration Advice Authority (IAA) - at the highest level which is Level 3 with JRCM licence.

IAA which is the rebrand of OISC is the UK Government Regulated Body and it is a criminal offence if someone is providing Immigration advice without being regulated by the IAA.

Please visit our regulatory bodes page to find more information of government and other agencies which we listed by. Click here.

Your Lawyer would take some background information regarding yourself. Relevant questions would be asked to ascertain whether your case can be handled by our team.

You will also be able to ask questions, understand what is required to meet the Immigration Rules, Nationality Law and EU Law where relevant.

Should we be able to provide assistance, your case worker will give you a customer care letter whereby it would outline the service agreement and the cost associated.

After each consultation we aim to provide a consultation report which would outline what was discussed, the action plan and what to do next.

We have a procedure in place for ensuring client confidentiality.

We keep the affairs of our clients and all information relating to our clients confidential, except where we are compelled to disclose information by reason of a legal or regulatory obligation.

A customer care letter from us will ensure that we outline the service we would be providing, it would also provide a break down of the costs associated so you can rest assure that there are no hidden charges and that fees do not go up unless changes are made (i.e. Home Office fees etc).

We place our clients first, so when you sign the customer care letter and we go through your case file, and we believe that the case would not be successful, we will terminate the agreement and return your documents.

We will also provide alternative solutions with no added costs. We also have a cancellation period should you feel you want to withdraw your file.

Please note that all cases cannot be guaranteed as circumstances depends and whether you met guidelines, however the Home Office caseworker can still refuse cases on the balance of probabilities and other factors.

Our job would be to prepare your case in the best possible way.

Yes, we do. ICS Legal other than fixed costs, offer our client's priority services in what we do including retainer services.

As a private legal firm, we want to ensure we can provide the service you want. Our fees are very competitive and that is why we do not provide a No Win No Fee service as we do not feel the need to over charge our clients with such schemes.

With us, you will know exactly what we would be charging.

The fees are to be paid through cash or bank transfer.

Home Office, third party including other costs not charged by us, will be confirmed when that is possible and are subject to changes.

Our commitment to our clients is that we will update you every time we get an update from the Home Office. The waiting period can be a very daunting time as decisions can be life changing however the Home Office do set some guidelines on waiting times, but we intend to keep you updated throughout the process.

No, and this is the same even if you use a no win no fee service, it would be impossible for anyone to guarantee a successful application. The likelihood of an application being successful can be given based on previous cases or success rates, however we do not operate such a policy of selling our services based on previous applications.

We aim to ensure that this service is not used by any of our clients, but there are times where even with the best possible applications are unsuccessful. As we take our clients cases personally, we would like to provide a helping hand. We have designed an aftercare service whereby if your case fails, then your case worker would be able to help you look at other formalities of staying in the UK should you have valid leave still remaining or help you make an out country application. Please note should you require appealing on your matter, we can only deal with the initial appeal and your application will be straight away referred to an advisor who deals with representations.

It is vital that all our clients can provide honest feedback, we would encourage this and this helps us to become better on our service delivery.

No, we do not offer any services to find work or sponsorship.

When you instruct ICS Legal, we will set out the scope of work. This will tell you the work we have agreed to complete and set out the charges.

This means, we will tell you the services that are covered by the fixed costs work which we would set out in our email to you and the Client Care Letter (CCL).

1. Our Terms of Business (TOB) can be found by clicking here.

We are transparent in the ways we work. Please note, as you are buying professional legal advice, its important you understand our terms of working and what is being offered.

ICS Legal operating model is line with how law firms operate - however please note each firm have their own process and policies.

If you are unsure of what the scope of the work is or require more tailored advice & help, please email us at info@icslegal.com. We value our client's feedback.

Write an Invitation Letter for UK Visa

On this page

Visit Visa Invitation Letter

Related FAQ's